Terms of Service

The rules that govern your use of PTO Manager.

Last updated: September 10, 2026

1. Agreement to these terms

These Terms of Service ("Terms") are a legal agreement between you and [Your Legal Entity Name] ("PTO Manager", "we", "us") governing your access to and use of pto-manager.com and the related service (the "Service"). By creating an account or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

If you use the Service on behalf of an organization, you represent that you have authority to bind that organization, and "you" refers to that organization.

2. The Service

PTO Manager is a web application for managing employee time-off: configuring leave policies, submitting and approving leave requests, tracking balances, and viewing team availability. We may modify, add, or remove features over time.

3. Accounts

  • You must provide accurate information and keep it up to date.
  • You are responsible for safeguarding your credentials and for all activity under your account.
  • You must verify your email address before using the application.
  • You must be at least 16 years old and legally able to enter into this agreement.
  • Notify us promptly at support@pto-manager.com if you suspect unauthorized access.

4. Acceptable use

You agree not to:

  • Use the Service in violation of any applicable law or regulation.
  • Attempt to gain unauthorized access to any account, workspace, or system.
  • Probe, scan, or test the vulnerability of the Service without our written permission.
  • Interfere with or disrupt the Service, or place unreasonable load on our infrastructure.
  • Upload malicious code, or use the Service to store or transmit unlawful content.
  • Resell or sublicense the Service without our written consent.
  • Use the Service to make employment decisions in violation of applicable labor law.

5. Fees and plans

The Service is currently provided free of charge while it is in its initial release period. We have not yet enabled paid plans or billing, and no payment method is collected.

Published plan descriptions on our pricing page describe intended future offerings. If we introduce paid plans, we will give you advance notice, and you will not be charged without your explicit agreement. We will update these Terms to describe pricing, billing cycles, renewals, and refunds at that time.

6. Customer data

You retain all rights to the data you and your workspace members submit to the Service ("Customer Data"), including employee names, leave requests, and balances. You grant us the limited license necessary to host, process, and display Customer Data in order to provide the Service.

You are responsible for the lawfulness of the Customer Data you submit, including obtaining any consents required from your employees for processing their time-off and employment information.

Our handling of personal data is described in our Privacy Policy. If you need a data processing agreement, contact privacy@pto-manager.com.

7. Intellectual property

The Service, including its software, design, and content (excluding Customer Data), is owned by us and protected by intellectual property laws. These Terms grant you a limited, non-exclusive, non-transferable right to use the Service during your subscription, and do not transfer any ownership.

8. Availability and support

We aim to keep the Service available and to fix issues promptly, but we do not guarantee uninterrupted or error-free operation and we do not offer a contractual service level agreement in this release. Support is provided by email on a reasonable-efforts basis.

9. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE", WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. We do not warrant that the Service will meet your requirements or that calculations, balances, or reports will be error-free. You are responsible for verifying time-off records against your own policies and applicable law.

10. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, DATA, OR GOODWILL, ARISING OUT OF OR RELATING TO YOUR USE OF THE SERVICE. OUR TOTAL AGGREGATE LIABILITY UNDER THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID US IN THE TWELVE MONTHS BEFORE THE CLAIM OR (B) USD 100.

Some jurisdictions do not allow certain limitations, so some of the above may not apply to you.

11. Termination

You may stop using the Service at any time. We may suspend or terminate your access if you materially breach these Terms, if required by law, or if we discontinue the Service. Where practicable, we will give reasonable notice. Sections that by their nature should survive termination (including ownership, disclaimers, and liability limits) will survive.

12. Governing law

These Terms are governed by the laws of [Jurisdiction], without regard to conflict-of-law rules. The courts of [Jurisdiction] will have exclusive jurisdiction, unless mandatory local law provides otherwise.

13. Changes to these terms

We may update these Terms. If we make material changes, we will notify you through the Service or by email and update the "Last updated" date above. Continued use after changes take effect constitutes acceptance.

14. Contact

Questions about these Terms? Email support@pto-manager.com or write to [Registered Address].